How To Backup All Your Files to the Cloud for Free

on Your Windows or Mac Computer and Your Phone or Tablet

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Here is how to backup all your files to the cloud for free on your Windows or Mac Computer or your phone or tablet (iPhone or Android). All your documents, photos, videos and music.

This tutorial is for the average user. It is not for professional photographers, videographers or professional music recorders. This tutorial is also not for backing up movies to the cloud, but just personal videos.

The average user usually has about 100MB of Documents such as Word documents and Excel files, about 50GB of photos, possibly 50GB of videos and about 40GB of music.

  1. How To Backup Documents, Photos and Videos on Your PC to the Cloud

To backup your personal documents and photos to the cloud for free you can use Google Backup and Sync. https://www.google.com/drive/download/ It is available for Mac and Windows PCs. Once Google Backup and Sync is downloaded and installed we need to set it up.

  1. Click on High Quality (free unlimited storage). High quality images are resized to 16MP if they are bigger than that. 16MP is good enough for sharing photos and for printing photos at popular sizes such as 5"x7", 8"x10" or even 16"x20". The Samsung Galaxy S8 and iPhone 7 both have only 12MP cameras.
  2. To add more folders click on Choose Folders. Let's add your Videos folder by clicking on Videos and then clicking on Select Folder. If you get the message "You've selected a library. Please choose a folder instead" then click OK, then under Choose a directory at the top, click on the arrow right before the word "Libraries" and in the drop down menu click on your username and then in the folder window click on My Videos and then click on Select Folder. Now your videos will be backed up, however if the video is higher than 1080P it will be converted to 1080P and the video must be smaller than 10GB.

Don't select your Music folder here because we will back that up to the cloud for free using another program.

  1. How To Backup Music on Your PC to the Cloud

To backup your personal music to the cloud for free from your computer, you can use Google Music Manager. https://play.google.com/music/listen?u=0#/manager It let's you keep up to 50,000 songs in the cloud for free. Once you download and install it you can double click on the headphone icon in the taskbar to see what folders it is backing up. It is setup to backup your Music folder automatically. If you have iTunes music it is usually a subfolder of Music, so you usually don't have to add it as an additional folder. But if you have music files that are not in your Music folder than you can click on Add Folder to add it to the backup.

If you download the Google Play Music App to your Android device https://play.google.com/store/apps/details?id=com.google.android.music or to your Apple device https://itunes.apple.com/us/app/google-play-music/id691797987 you can then download any songs you backed up to your device for offline listening.

Unfortunately, at this time you cannot upload and backup songs directly from your phone or tablet. You have to transfer your music from your phone to your computer first and then Google Music Manager will back it up. You can use iTunes to transfer music to the computer for Apple devices.

  1. How To Backup Photos and Videos on your Phone or Tablet to the Cloud

To backup all the photos and videos on your Android device or Apple device to the Cloud for free you can use Google Photos app: https://photos.google.com/apps

After Google Photos App is installed you will want to adjust it's backup settings:

Android:

  1. Click on Photos app to start it. Click on the Menu button on the top left, then click on Settings -> Backup and Sync .
  2. Make sure that the Upload Size is set to High Quality (free unlimited storage).
  3. You probably want to make sure that "Cellular data back up" for Photos and Videos is in the off position.
  4. And you might want to change "When to back up" setting "While charging only" to the On position.
  5. Also while in this menu you can choose the Back up device folders.

iOS:

  1. Click on Google Photos app to start it. Click on the Menu button on the top left, then click on Settings -> Backup and Sync.
  2. Make sure Back up & sync is in the On position.
  3. Make sure that the Upload Size is set to High Quality (free unlimited storage).
  4. And you might want to change "When to back up" setting to Off for Photos back up using cellular data and for Videos back up using cellular data.
  1. How To Backup Contacts and Calendars on your Phone or Tablet to the Cloud

To backup all your contacts and calendar information in case your phone breaks or you lose it, you can backup the data to Google's cloud, or sync it.

For Android:

  1. From the Home screen click on the Menu button and then click on Settings.
  2. Next click on Accounts.
  3. If Google is not listed then click on Add Account -> Google -> Existing and sign in with your account.
  4. Of if Google is listed click on it and select your account.
  5. Then make sure that Sync Calendar and Sync Contacts is checked. You can also check Sync Gmail and anything else you want backed up.

For iOS:

  1. From the Home screen click on Settings.
  2. Next scroll down to Mail and click on it.
  3. Click on Accounts -> Gmail. If your account is not there then Add it.
  4. Then make sure that Mail, Contacts, Calendars and Notes are all on the On or green position to backup.

You have reached the end of the tutorial.

Last updated on July 24, 2017
Created on July 24, 2017

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